How to Organize and Run Effective Meetings Essay -- Workplace Meetings

INTRODUCTIONWorkplace meetings can be considered as essential but one of the most inefficient components of a corporate environment. Project managers can significantly influence the project operation by proactively influencing and controlling the dynamics of project meetings. This can ultimately ease up highly valuable outputs in achieving team integration and consensus.ISSUES WITH MEETINGSExperts widely support that there ar too many meetings than required and most meetings atomic chip 18 a waste of valuable time (American Marketing Association, 2011). shocks can guide to get long and futile. Unfortunately, most of the meetings are hampered by vague agendas and directionless discussions. An attitude of low commitment creeps in and leads to dwindling participation. doable SOLUTIONS Detrimental effects of unproductive meetings on a project are generally overlooked. In this essay I will attempt to meditate meeting dynamics, including the five Ps ( single-valued function, pro duct, participants, work on, and probable issues) and develop a annex cookbook for organizing and running meetings.INITIATION PHASEStrategy Meeting The purpose is to analyze if a suggested business need fits with the organizations strategic framework and vision (Tammy Adams, 2008). Products of this meeting include developing an initial blueprint of the business case, aligning it to overall organizations strategies. The participants should be low in number and include senior executives, sponsors and business process experts who would analyze the direction of the project. The process should focus on dividing the meeting in short segments and focus on individual items at a time. The possible issues could stem from to not presenting the terminate data for the busine... ...p//www.the-program-manager.com/project-management/how-to-organize-an-effective-meeting/PMI. (2004).Quickbooks. (2009, December 16). Project Closeout Meeting Agenda - DOC. Retrieved 4 12, 2014, from docstoc http/ /www.docstoc.com/docs/19614443/Project-Closeout-Meeting-AgendaSchwalbe, K. (2012). cultivation Technology Project Management. Boston MA Cengage Leaning.Tammy Adams, J. M. (2008). Project Meeting Facilitator Facilitation Skills to Make the Most of Project Meetings. San Francisco Jossey-Bass.UGM Consulting. (2009, July 23). Strategy Design and Facilitation The UGM Consulting Approach. Retrieved 4 12, 2014, from UMGConsulting http//www.ugmconsulting.com/ in effect(p)%20strategy%20design.pdfVick, J. (2012, January 12). Project Management How to Run Team Meetings. Retrieved 4 12, 2014, from Youtube https//www.youtube.com/watch?v=xW0CjH95K3Q